2022 AGM - Delegate Registration

Delegates must be registered no later than Wednesday, August 17, 2022 - 5:00pm.  If you have questions please contact sam.collier@bcathletics.org

 

Club Delegate Registration Form

Unattached Delegate Registration Form

Club Proxy Vote Form

Delegate Proxy Vote Form

Clubs must be 2022 BC Athletics Club members in good standing at the time of the Annual General Meeting.

  • All voting delegates must be 2022 members in good standing of BC Athletics at the time of the Annual General Meeting.
  • Voting Delegates & Alternates are appointed and registered by the club president of their club to vote on behalf of the club.
  • Voting Delegates can only be registered with 1 vote unless approved to hold more votes.  
  • Athletics Society/Organization Affiliate Clubs, Athletics Post Secondary (School) Affiliate Clubs, BC Athletics Board members and the BC Athletics Officials Committee carry 1 Vote.
  • Discrepancies in registered club members should be reported to sam.collier@bcathletics.org.


VOTE DISTRIBUTION:

* Under the new BC Society Act a voting delegate can only be registered with 1 vote. Example: A club with 5 votes must initially register 5 voting delegates. All delegate registrations must be done by Wednesday, August 17, 2022 - 5:00pm. An excepton will be made for clubs to register additional delegates should their membership numbers increase as of Friday, August 19, 2022 to a point where they are eligible for an additional vote.   Once the club has registered the required number of voting delegates it can then have the registered voting delegates who will not be attending the AGM proxy their votes to the club voting delegate(s) who will be attending the AGM.  ​All proxy forms must be received by BC Athletics by Wednesday, August 17, 2022 

Proxy Votes:

Forms must be submitted to the BC Athletics office by Wednesday, August 17, 2022 at 5:00pm

Club Proxy Vote Form

  • For clubs wishing to have another BCA affiliated club vote on their behalf at the BC Athletics Annual General Meeting.

  • Club Presidents must complete and submit Club Proxy Vote forms.

  • A registered voting delegate can hold proxy votes for no more than one club.

  • Registered delegates may carry the proxy votes for one other club along with any votes they hold for their own club. A registered delegate can not carry the votes for more than one other club.

 Delegate Proxy Vote Form 

Example 1:  A club holding a total of 4 votes registers 4 voting delegates but only 2 voting delegates will actually be attending the AGM.  The remaining 2 registered voting delegates must complete a Delegate Proxy Vote form each giving their 1 vote to a delegate who will be casting the votes at the AGM.

Example 2:  A club holding 5 votes will register 5 voting delegates.  If only 1 voting delegate will actually cast the votes for the club, 4 of the voting delegates will assign their votes to the one voting delegate using a Delegate Proxy Vote form.

  • Voting delegates can only hold 1 vote when registered for the AGM by their club's president.

  • Clubs holding more than 1 vote, must register 1 voting delegates per votes the club holds.

  • If the club wishes to have 1 individual cast all of the club votes A Delegate Proxy Vote form must be completed by each registered voting delegate who wishes to assign his/her votes over to the voting delegate attending the AGM.  

  • Delegate Proxy Vote forms must be completed by a registered voting delegates.  

Examples:

Clubs with 1 vote only - attending the AGM

  1. Have the club president register one voting delegate Club Delegate Registration Form

Clubs with 1 vote only  - not attending the AGM

  1. Have the club president register one voting delegate Club Delegate Registration Form
  2. Club President proxies vote to another club  Club Proxy Vote form 

Clubs with multiple votes - attending the AGM

  1. Club president registers one voting delegate for each club vote. Club Delegate Registration Form
  2. Voting Delegates who will not be attending the AGM proxy their votes to the Voting Delegate(s) who will be attending the AGM.    Delegate Proxy Vote Form 

Clubs with multiple votes - not attending the AGM

  1. Club president registers one voting delegate for each club vote. Club Delegate Registration Form
  2. Registered voting delegates proxy votes to one registered voting delegate  Delegate Proxy Vote Form 
  3. Club president assigns another club to cast their votes at the AGM  Club Proxy Vote Form 

 

Delegate Registration and Voting Procedures

  • Delegates  must registered by Wednesday, August 17, 2022.  * See notation below regarding increase in votes per club due to increased membership numbers as of Friday, August 19, 2022
  • Club delegates must be registered by their club President
  • Unattached non-voting delegates register here 
  •  Read through all information before registering delegates.  Rules changed in 2017

Questions? Please contact Sam Collier